On the MDS Intelligence Main Menu, "Upload Final MDS Submission File" is used to upload submission files that are ready to go to the state. Files will be submitted to DCM as well as MxManage. If the user has changed any field on an MDS in response to a flag, that flag will be resolved when this MDS is submitted via the Final link.
MDS Intelligence Upload Screens
With the 9.6 release of CareTracker, you will receive immediate feedback when uploading your MDS files. The following pictures illustrate the possible upload messages you will receive.
The standard screen displayed when uploading a file in MDS Intelligence.
After a file has been selected and the OK button clicked, a message is displayed that the file is being uploaded, along with a spinning graphic. The OK button is disabled to prevent multiple uploads of the same file.
Successful Messages
If a single file is successfully uploaded and processed, this message is shown.
When a zip file is successfully uploaded, this message is displayed. It includes a count of the files in the zip file, and informs the user that those files will be processed shortly.
Error Messages
The user clicked the OK button to submit a file without actually selecting a file.
A file was selected that wasn’t a text, xml, or zip file.
The selected file didn’t contain formatted MDS data.
The file contained data that would prevent it from being processed.
This includes the following, basic issues:
• The resident couldn’t be identified because certain fields or field combinations were blank. These include:
- The Social Security number OR
- The Medicare Number OR
- The medical record number and the resident’s last name OR
- The resident’s first name, last name, and birth date
• The assessment couldn’t be identified because key fields were blank. These include:
- The assessment type codes A0310A, A0310B, and A0310F.
- One of the following, depending on the type of assessment: the assessment reference date (A2300), the entry date (A1600), or the discharge date (A2000).
• A field contained the wrong type of data. For example, if a date field contains a numeric value, or a numeric field contains text, the file would be rejected.
If one or more files in a zip file cannot be processed, all of the other included files will be uploaded and a count of the successful files shown. The files with errors will be listed so that they can be uploaded individually to see why they were rejected.
There may be times when an unknown error will occur, preventing the file from being processed. This situation will be indicated by the following message. The user can then contact Cerner Extended Care, Client Care at 866-459-3382 for assistance in determining the cause of the error.
